Table of Contents
- Section I – Authority
- Section II – Officers
- Section III – Duties of Officers
- Section IV – Duties of the Board of Directors
- Section V – Removal from Office
- Section VI – Standing Committees
- Section VII – Meetings
- Section VIII – Attendance at Meetings
- Section IX – Miscellaneous
- Section X – Amendments to By-Laws
- Official Record of Adoption of the Association Constitution
The administration of the affairs of the Chapter shall be vested in a Board of Directors. The Board of Directors shall consist of the elected officers of the association and four (4) directors. All officers and directors must be active members in good standing.
The officers of the West Texas Boiler Safety Association shall be:
The Board of Directors of the West Texas Boiler Safety Association shall be:
Position One (two positions)
Position Two (two positions)
A. Term of Office:The Board of Directors of the West Texas Boiler Safety Association shall be:
The term of office of the officers shall begin the first regular meeting in June and shall be for one (1) year or until their successors are elected. The President is not eligible to immediately succeed himself, and the Vice President may succeed himself for one (1) term only. The Secretary and Treasurer may be re-elected annually. All officers and directors shall be eligible for re-election at the end of the period closing with the next May 31 following the chartering of the association if the association is chartered between January 1 and May 31. Thereafter, the provisions of this section shall apply.
Any active member in good standing of the Association for the past twelve (12) months shall be eligible as an officer or director.
There shall be four (4) directors. At the first election two (2) directors shall be elected for one year and two(2) for two years. Thereafter two (2) shall be elected each year for two-year terms. During the first year, the President shall be Chairman of the Board of Directors. The Chairman shall have no vote except in case the Board is equally divided on any vote. After the first year, the member who served as previous President shall serve as Chairman of the Board of Directors.
D. Nomination and Elections:
The nominations for officers and directors shall be made by a nominating committee appointed and chaired by the outgoing President. Additional nominations may be made from the floor at a regular meeting by any active member in good standing.
Nominations for officers and directors shall be read to the Chapter at the first regular meeting in March and the list of candidates published in the next bulletin of the Chapter at least once before the election. Officer and director elections shall be held at the last Chapter meeting in the month of May.
Nominees, whether nominated by the committee or from the floor, shall have been contacted in advance of the nomination and agreed to “serve if elected and fulfill all duties of the office”.
The vote shall be taken by secret ballot or in such a manner as the members present shall determine, and the candidate for the office receiving the greatest number of votes shall be declared elected.
Vacancies occurring among officers or directors shall be filled at the time the vacancy occurs by the majority vote of the Board of Directors present at a regular called meeting provided a quorum is present.
Officers and directors elected at the regular election shall take office in the first
meeting in June.
Duties of Officers
The President shall preside at all meetings of the Chapter. During the first year the President shall be Chairman of the Board of Directors, provided that after the first year the immediate past President shall be the Chairman of the Board of Directors. The President shall appoint all members of standing and special committees as are provided for in this by-law, or as he deems necessary from time to time. The President shall supervise the work and activities of the Association, and perform such duties as usually pertain to his office and as are specified in the by-law’s and by the Association.
B. Vice President:
The Vice President shall serve as assistant to the President in the administration of the affairs of the association, and shall perform such specific duties as may be assigned to him by the President. In the absence of the President, the Vice President shall preside.
The secretary shall keep minutes of meetings and perform such other duties as directed by the President and such duties as usually pertain to his office as outlined by the Association.
The Treasurer shall collect all dues from members, pay all bills upon order of the Board of Directors by single signature check, make financial reports, deposit funds in a bank designated by the Board of Directors, maintain books and records of all transactions, payments, and deposits, which books shall be open to the officers, directors and members of the Association at all times. The Treasurer shall make an annual financial report to the Association. The Board of Directors may, by a two-thirds vote, require an audit by a qualified accountant. Such an audit will be paid for by the Association’s funds.
Duties of the Board of Directors
The Board of Directors shall consist of all the officers and directors of the association. The Board shall meet at least once a month at a time and place designated by the Board as specified by the by-law’s. The Board shall authorize expenditures of funds, formulate the policies of the association, dismiss any members for cause, and perform such other duties as are provided in these by-law’s.
The President shall have the power to call a special meeting of the Board of Directors at any time. Except as herein otherwise specifically provided, the decision of the Board in all Association matters shall be final, subject only to an appeal to the Association. On such appeal, the decision shall be reversed only by vote of two-thirds of the members present and voting at a regular Association meeting.
No resolution or motion to commit this Association on any matter shall be considered by the Association until it has been considered by the Board. Such resolutions or motions, if offered at a Association meeting, shall be referred to the Board without discussion.
Removal from Office
A. For Cause:
An officer or director may be removed from office for cause by a three-fourths vote of the entire Board of Directors, provided written notice is delivered ten (10) days in advance to the officer or director to attend the Board of Directors meeting and show cause why member should not be removed.
B. Attendance at Board Meetings:
If any member of the Board of Directors are absent from two consecutive meetings of the Board, the Board may, by majority vote if it deems the reason for such absences to be insufficient, declare the Board membership of such delinquent member to be vacant.
The following shall be Standing Committees of the West Texas Boiler Safety Association:
• Membership (Corporate & Individual)
The following committees are optional and may be established by the Board as need dictates:
Back to TopAppointment of the membership to committees shall be made by the President of the Association.
Regular meetings of the Association shall be held the second Tuesday of every quarter (Jan., Apr., July, Oct.) at 6:00 pm. Any change in time of regular meetings shall be recommended by the Board of Directors to the Association, subject to approval of the majority vote by the members in attendance at a regularly scheduled meeting. Notification to all members must be made in writing of the proposed change.
Unless otherwise herein provided, “Robert’s Rules of Order” shall govern all matters of procedure, quorum, etc.
Attendance at Meetings
Active members shall not, without penalty, be absent without excuse for four (4)
successive regular Association meetings, or from forty percent (40%) of such meetings during either half of the Association year. Associate, military service, and honorary members shall not be obligated to attend regularly Association meetings and shall not be counted for the purpose of recording attendance.
B. Leave of Absence:
Upon written application to the Board, leave of absence may be granted by the Board of Directors, excusing a member from attending the meetings of the Association for a specified time, not to exceed twelve (12) months, for a good cause shown. The Board may, during such time, remit all or a part of dues.
The Chapter shall incorporate as a non-profit corporation under the laws of the State of Texas at such time as the Board of Directors so decide.
Amendments to By-Laws
These By-Laws may be amended by a two-thirds vote of the entire membership of the Board of Directors of the Association at a regular meeting. Provided further that such action shall not become effective until certified to the Executive Secretary of the Association as hereinafter provided, who shall notify the Chapter of receipt of such amendment. If, in his opinion, there is no conflict with the Constitution or By-Laws, he shall so certify, and the amendment shall then become effective. If such Executive Secretary believes a conflict to exists, he shall so certify and such amendment shall not become effective until and unless approved by the Board of Directors.
Name of Association: West Texas Boiler Safety Association
Adopted: August 2, 1989
Revised: March 3, 1997
END OF BY-LAWS
The West Texas Boiler Safety Association is a non-profit organization that welcomes any suggestions and encourages participation from all interested individuals and organizations.
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